From trip request to settlement, one journey.

Anita's Pokhara visit: request, advance, receipts, settlement. The difference is paid or recovered in the next payroll.

Trips · this month

Anita Gurung · Pokhara branch visit
10 Kartik 2083 to 12 Kartik 2083
Receipts in
Suresh Gurung · Dealer meeting
Advance requested
Awaiting approval

Sample data

A trip is a single record from request to settlement. Each stop shows what happened, who approved it and what it means for pay.

Try itPress Next stop to follow the trip from request to settlement.

Trip requests with a route: A request follows an approval route you set, with delegation when someone is away, so the person knows who has it.
Advances tracked as balances: An advance is a balance against the employee until the trip is settled, never a loose line in a spreadsheet.
Receipts on the phone: Employees photograph receipts as they go, and per diems are worked out from your rates and the days travelled.
Settled through payroll: The difference between claims and advance is added to the next payroll or recovered from it, with the reason on the payslip.

Nobody types the same thing twice. Here is what moves between travel & expenses and its neighbours.

Per diem rates in NPR: Set rates by grade, branch or destination, and the app works out the amount from the days travelled.
Branch visits: A trip between Head Office and a branch is a first-class case, with branch managers on the route.
Tax treatment of the differenceTo confirm: How the settlement is treated for tax is a policy setting, and the payslip says which treatment applied.
Dates in Bikram Sambat: Request, advance and trip dates show in BS, with the AD date beside them.

The difference is recovered in the next payroll, with the reason shown on the payslip.